Legal

Privacy Policy

14 May 2026

Last updated: This policy explains how Diatom Technologies collects, uses, and protects your personal data. Select your jurisdiction below.

🇮🇪 Ireland (EU GDPR)🇬🇧 United Kingdom (UK GDPR)

🇮🇪Ireland — EU GDPR & Data Protection Acts 2018

Regulator: Data Protection Commission (Ireland) — www.dataprotection.ie

1

Who We Are

Diatom Technologies Ltd is the data controller for personal data collected through our website and services. Registered office: 77 Sir John Rogerson’s Quay, Block C, Grand Canal Docklands, Dublin, Ireland.

2

What Data We Collect

We may collect:

  • Identity & contact data: name, email, phone, job title
  • Professional data: CV, work history, skills (for contractors)
  • Usage data: IP address, browser type, pages visited
  • Communications data: emails, enquiry forms
  • Financial data: billing details (via secure third-party providers)

3

How We Use Your Data

We use your data to:

  • Match contractors with suitable client opportunities
  • Respond to enquiries and manage client relationships
  • Deliver contracted IT resourcing and AI services
  • Send relevant service communications
  • Comply with legal and regulatory obligations
  • Improve our website and services through analytics

4

Legal Basis for Processing

Under EU GDPR (Regulation 2016/679) and the Data Protection Acts 2018, we rely on:

  • Contract: to perform or prepare to perform a contract
  • Legitimate interests: for direct marketing and service improvement
  • Legal obligation: to comply with applicable laws
  • Consent: where you have opted in to marketing

5

Data Sharing

We may share your data with:

  • Client organisations (for contractor placement, with your knowledge)
  • IT and cloud service providers (CRM, email, analytics tools)
  • Professional advisors under strict confidentiality
  • Regulatory authorities where required by law

We never sell your personal data to third parties.

6

International Transfers

We use Standard Contractual Clauses (SCCs) approved by the European Commission, or rely on an adequacy decision, for transfers outside the EEA.

7

Data Retention

Contractor CV/profile data: up to 3 years after last contact. Client contact data: 6 years for legal and accounting purposes.

8

Cookies

Our website uses cookies for:

  • Essential functionality
  • User preferences (functional cookies)
  • Analytics — Google Analytics (anonymised traffic data)
  • Marketing/retargeting (with your consent)

Manage preferences via the cookie banner or your browser settings.

9

Your Rights

Under EU GDPR (Regulation 2016/679) and the Data Protection Acts 2018 you have the following rights:

  • Access – request a copy of your personal data
  • Rectification – correct inaccurate data
  • Erasure – delete data where there is no lawful basis to retain it
  • Restriction – pause processing in certain circumstances
  • Portability – receive data in a structured, machine-readable format
  • Objection – object to processing based on legitimate interests or direct marketing
  • Withdraw consent – where processing is based on consent, withdraw it at any time

Email [email protected] to exercise any right. We respond within one month.

You may also complain to the Data Protection Commission (Ireland) at www.dataprotection.ie.

10

Security

We implement:

  • TLS/HTTPS encryption for data in transit
  • Access controls and role-based permissions
  • Regular security assessments and staff training
  • Incident response procedures

11

Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices.

12

Children's Data

We do not knowingly collect data from anyone under 18. Contact [email protected] if you believe we have.

13

Changes to This Policy

We may update this policy periodically. Significant changes will be notified by email or via our website.

14

Contact Us

Diatom Technologies Ltd
77 Sir John Rogerson’s Quay, Block C, Grand Canal Docklands, Dublin, Ireland
Email: [email protected]

🇬🇧United Kingdom — UK GDPR & Data Protection Act 2018

Regulator: Information Commissioner’s Office (ICO) — ico.org.uk

1

Who We Are

Diatom Technologies (UK) Ltd is the data controller for personal data collected through our website and services. Registered office: 11 St Paul’s Square, Birmingham, B3 1RB, United Kingdom.

2

What Data We Collect

We may collect:

  • Identity & contact data: name, email, phone, job title
  • Professional data: CV, work history, skills (for contractors)
  • Usage data: IP address, browser type, pages visited
  • Communications data: emails, enquiry forms
  • Financial data: billing details (via secure third-party providers)

3

How We Use Your Data

We use your data to:

  • Match contractors with suitable client opportunities
  • Respond to enquiries and manage client relationships
  • Deliver contracted IT resourcing and AI services
  • Send relevant service communications
  • Comply with legal and regulatory obligations
  • Improve our website and services through analytics

4

Legal Basis for Processing

Under UK GDPR and the Data Protection Act 2018, we rely on:

  • Contract: to perform or prepare to perform a contract
  • Legitimate interests: for direct marketing and service improvement
  • Legal obligation: to comply with applicable laws
  • Consent: where you have opted in to marketing

5

Data Sharing

We may share your data with:

  • Client organisations (for contractor placement, with your knowledge)
  • IT and cloud service providers (CRM, email, analytics tools)
  • Professional advisors under strict confidentiality
  • Regulatory authorities where required by law

We never sell your personal data to third parties.

6

International Transfers

We rely on the UK International Data Transfer Agreement (IDTA), addendum to EU SCCs, or an adequacy regulation for transfers outside the UK.

7

Data Retention

Contractor CV/profile data: up to 3 years after last contact. Client contact data: 6 years for legal and accounting purposes.

8

Cookies

Our website uses cookies for:

  • Essential functionality
  • User preferences (functional cookies)
  • Analytics — Google Analytics (anonymised traffic data)
  • Marketing/retargeting (with your consent)

Manage preferences via the cookie banner or your browser settings.

9

Your Rights

Under UK GDPR and the Data Protection Act 2018 you have the following rights:

  • Access – request a copy of your personal data
  • Rectification – correct inaccurate data
  • Erasure – delete data where there is no lawful basis to retain it
  • Restriction – pause processing in certain circumstances
  • Portability – receive data in a structured, machine-readable format
  • Objection – object to processing based on legitimate interests or direct marketing
  • Withdraw consent – where processing is based on consent, withdraw it at any time
  • Rights related to automated decision-making – not to be subject to solely automated decisions

Email [email protected] to exercise any right. We respond within one month.

You may also complain to the Information Commissioner’s Office (ICO) at ico.org.uk.

10

Security

We implement:

  • TLS/HTTPS encryption for data in transit
  • Access controls and role-based permissions
  • Regular security assessments and staff training
  • Incident response procedures

11

Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices.

12

Children's Data

We do not knowingly collect data from anyone under 18. Contact [email protected] if you believe we have.

13

Changes to This Policy

We may update this policy periodically. Significant changes will be notified by email or via our website.

14

Contact Us

Diatom Technologies (UK) Ltd
11 St Paul’s Square, Birmingham, B3 1RB, United Kingdom
Email: [email protected]

Have Questions?

Our team is happy to help with any queries about our services, contracts, or data practices.

Contact Us